Trailcon Leasing: How Trailcon moves millions of finance transactions from TCL360 into Sage Intacct
Trailcon Leasing has spent more than 30 years in trailer leasing, rental, fleet maintenance, and yard management. Headquartered in Brampton, just outside Toronto, the company serves Canada coast to coast from about eight locations. It owns around 14,000 trailers, manages roughly 25,000 to 30,000 customer assets, and fields about 150 technicians in a 24/7 operation that supports large fleet customers including Loblaw, Walmart, and Purolator.
“Operationally we can still run. Work orders and repairs continue, and customers still get their invoices from our own system. But the pipe has to keep running. If it backlogs, that hits paying vendors and applying payments in Sage. It is not tier one for the roadside technician, but it is certainly tier two for the business.”
GL, AP, and AR still lived in a legacy system the business had outgrown
For years Trailcon ran on EMDECS, a legacy system that once covered both operations and accounting when the company was much smaller. As the business grew, the team chose not to replace that stack with another vendor-owned platform. Instead it built TCL360, an owned operations platform, and moved work orders, invoicing, AR management, and related modules out of EMDECS over time.
The hardest remainder was finance: General Ledger, Accounts Payable, and Accounts Receivable. Trailcon did not want to build its own accounting system under regulatory and audit pressure, so it selected Sage Intacct in the cloud. The open question was how to move the intelligence that already lived in TCL360 into Sage in a reliable way.
Flowgear as the bridge from TCL360 into Sage Intacct
Trailcon was introduced to Flowgear by its Sage consulting partner. Giovani Cani initially questioned why a third company belonged in the architecture at all. The answer was practical: Sage would not own that connection, and Trailcon needed a dependable path for audited finance data.
Flowgear became the bridge for GL, AP, and AR entries into Sage Intacct. AR is now migrated, with lingering issues still being resolved. The work was not only a migration. It supported a re-engineering of the chart of accounts and dimensions so reporting could match how leadership needed to see the business. Officially a Flowgear customer for about three years, Trailcon had been sending production data for roughly two years after about a year of build-up.
Millions of transactions moving, with month-end as the stress test
Trailcon still generates customer invoices from its own platform, sometimes thousands overnight. Those invoices create GL entries that must reach Sage so vendor payments, payment application, balances, and audited reporting stay current. Giovani describes the volume as millions of transactions moving through the integration.
Under normal load, a transaction created in Trailcon's system reaches Sage in about seven to eight minutes on average, which meets the requirement. At month-end the picture changes: around 400,000 transactions can land within a few hours, driven by depreciation and other asset-heavy records across a large fleet, and latency can stretch toward three hours. Tuning that spike is the next engineering job.
- GL, AP, and AR flowing into Sage Intacct; AR migrated with lingering issues being resolved.
- Millions of finance transactions moved through the integration.
- Typical latency about 7 to 8 minutes from TCL360 into Sage.
- Month-end peaks around 400,000 transactions in a few hours.
- Operations intentionally decoupled from the Sage Intacct sync.
Resolve remaining AR issues, then bring month-end latency back under control
Trailcon's near-term focus is resolving lingering AR issues after migration, then optimizing high-volume month-end loads so reporting and vendor payment cycles stay manageable. Flowgear is now how accounting data reaches Sage Intacct, even though frontline repair work was deliberately kept off that dependency.
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