How Credo Books automated its core order-to-invoice transaction across three systems.
Credo Books is an educational book publisher and retailer. The company runs an e-commerce site for online orders, IBS Bookmaster for publishing inventory management, and Sage Evolution for financial management. When the e-commerce site launched, the team needed orders to flow into inventory and finance without manual re-entry, keeping operations lean and the transaction path reliable from end to end.
Three systems, one transaction path, and no reliable link between them
Launching the e-commerce site created an immediate integration need: online orders had to reach IBS Bookmaster for inventory handling and then proceed into Sage Evolution for financial posting. Without automation, staff would need to re-enter data at each step. COO Wilhelm Viljoen described the goal as "integrating our core transaction process", and the company wanted to achieve it without growing headcount.
End-to-end order flow connected on a partner recommendation
On a partner recommendation, Credo Books selected Flowgear. Orders from the e-commerce platform now move automatically into IBS Bookmaster for inventory handling, then proceed into Sage Evolution for financial posting. Technical consultant Willem Victor noted that "with Flowgear it was very easy to get things done." The automation delivers consistent data across all three systems and removes the need to recapture transactions.
Accurate data, leaner operations, and a foundation for more
Core order data moves through all three systems without duplicate entry. Financial postings reflect inventory activity more reliably, and the team can maintain a lean structure with less time spent fixing discrepancies. The same connected approach is now being extended to document synchronization.
- Core order data flows from e-commerce to inventory to finance without re-entry
- Financial postings in Sage Evolution reflect inventory activity reliably
- Lean team structure maintained without additional data-entry staff
- Foundation in place for document synchronization as the next project
“We run a lean organization, so we wanted to automate as much of the customer transaction as we could.”
Document synchronization next
Following the success of the core transaction integration, Credo Books is planning a project to synchronize documentation using the same connected approach.
More customer stories
TreasuryONE
Saves at least 5,000 hours a month, RPA fully replaced, no extra headcount.
Read the story
Dunlop Tyres South Africa
If Flowgear is switched off, no sales flow. It is the integration layer for both commercial and production operations.
Read the story
FIGJAM Mobile
ERP integrations delivered by support staff, not developers, time to integrate significantly reduced.
Read the storySystems connected in this story
Could this be your integration story?
Start building free for 90 days, or book an Integration Assessment for a prioritized roadmap first.